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Deerfield Rod and Gun Club

Meeting Minutes

December 2013 Monthly Minutes
  
CALL TO ORDER:
    12/2/2013 Meeting called to order at 7:00 P.M. by President Jeff Lauer.
I.    Secretary's Report:    Approved as read
II.    Treasurer's Report:   Approved as read.
III.    Attendance:  No Attendance Taken    
IV.    Old Business:   
1.    Big Buck contest poster is up in partnership with MillerLite.  Club still running it's own big buck from the poster.   

V.    New Business:   
1.    Hunter safety will be 3/20, 3/22, 3/25, 3/27, 3/29   
2.    Christmas Party is 12/15   
3.    Quad County shoot is 12/14.  Volunteers needed!   
4.    Feb 8th is Boy Scouts Jamboree   
5.    Jan 18th Utica/Nora snowmobilers will be having a club fun event.   
6.    Election of Officers/BOD:   
President:  Kevin Philpot, 1st Randy Thorson, 2nd Mark Wadium
Vice President:  Pete Rustad, 1st Seth Luedtke, 2nd John Ivanov
Treasurer:  Steve Gotzien, 1st Kayla Klass, 2nd Tracy Miller
Secretary:  Deb Wethal, 1st Steve Gotzien, 2nd Randy Thorson
2    Year BOD:  Kayla Klass   
3    Year BOD:  Mike Grob   
2    Year BOD:  Russ Peacock   
1    Year BOD:  Tim Peterson   
       
III.    ELECTIONS:New Members: 0   
                                                                                                
IV.    Attendance/Raffle.  No Attendance Raffle   

V.    Adjournment:  1st by Scott Brickson, 2nd by Randy Thorson.   

Respectfully submitted by Secretary Deb Wethal

November 2013 Monthly Minutes
  
CALL TO ORDER:
    11/4/2013 Meeting called to order at 7:00 P.M. by President Jeff Lauer.
I.    Secretary's Report:    Approved as read
II.    Treasurer's Report:   Approved as read.
III.    Attendance:  36 members present    
IV.    Old Business:   
1.    Big Buck contest poster is up in partnership with MillerLite.   

V.    New Business:   
1.    Dumpster needs to be put by rifle/pistol ranges.   
2.    Kevin Philpot checking on 1st Aid Training.   
3.    If you would like to be a certified range officer see Jeff, Tim or Kevin.   
4.    BOD recommends following individuals for BOD:  Kayla Klass, Tim Peterson, Mike Grob and Russ Peacock.     

VI.    New Members: 1   
                                                                                                
VII.    Attendance/Raffle.  Russ Peacock   

VIII.    Adjournment:  1st by Scott Brickson, 2nd by Bill Paxson   

Respectfully submitted by Secretary Deb Wethal

October 2013 Monthly Minutes
  
CALL TO ORDER:
    10/7/2013 Meeting called to order at 7:00 P.M. by President Jeff Lauer.
I.    Secretary's Report:    Approved as read
II.    Treasurer's Report:   Approved as read.
III.    Attendance:  37 members present    
IV.    Old Business:   
1.    Quad County Shoot, October 13th. Stop out and shoot or volunteer.   
2.    Old Timers Breakfast, 10/27.  $6.   

V.    New Business:   
1.    New Big Buck Contest.  Details to come.   
2.    Looking into possibility of a pheasant contest.   
3.    Nominations being sought for Officer/Board of Directors.  See an officer if interested.   
4.    $300 approved for Holiday party prizes/decorations.  1st by Alison Lincoln, 2nd by Laurie Lawrence.   

VI.    New Members: 3   
                                                                                                
VII.    Attendance/Raffle.  Alison Lincoln   

VIII.    Adjournment:  1st by Bill Paxson, 2nd by Todd Borland   

Respectfully submitted by Secretary Deb Wethal

September 2013 Monthly Minutes
  
CALL TO ORDER:
9/9/2013 Meeting called to order at 7:00 P.M. by President Jeff Lauer.
I.    Secretary's Report:   Approved as read

II.    Treasurer's Report:  Approved as read.

III.    Attendance:  33 members present    

IV.    Old Business:   
1.    27 students in Hunter Safety.  Anyone that would like to become a Safety Instructor please let us know.   

V.    New Business:   

1.    Still had trophies to hand out for Summer Trap League Banquet.   
2.    When parking please park up on top leaving room for handicap parking and bartenders.   
3.    First Quad County shoot is Sunday, October 13th.  Stop out to shoot (50 birds) or to volunteer.   
4.    New local gun shop.  Mountain Man guns near Rockdale is now open.   

VI.    New Members: 4   
                                                                                                
VII.    Attendance/Raffle.  Kevin Philpot   

VIII.    Adjournment:  1st by Matt Reuter, 2nd by Butch Jungbluth   

Respectfully submitted by Secretary Deb Wethal

August 2013 Monthly Minutes
  
CALL TO ORDER:
    8/5/2013 Meeting called to order at 7:00 P.M. by President Jeff Lauer.
I.    Secretary's Report:    Approved as read
II.    Treasurer's Report:    Approved as read.
III.    Attendance:  42 members present   
IV.    Old Business:   
1.    EOD Shoot was on 7/27.  Netted about $9,000 for the fundraiser.  Looking at moving the event to later in the fall next year.  Thank you to all who volunteered.   
2.    Hunter Safety link will be on Website to sign-up.  Limited to first 30 people.  Range will be closed on 9/7 and 9/14.   

V.    New Business:   
1.    Potentially looking into Archery course and how much targets would cost.     
2.    Summer trap league banquet has been moved to Wednesday, 9/4 due to Hunter Safety.   

VI.    New Members: 2   
                                                                                                
VII.    Attendance/Raffle.  Steve Gotzion   

VIII.    Adjournment:  1st by Matt Reuter, 2nd by Todd Borland   

Respectfully submitted by Secretary Deb Wethal


July 2013 Monthly Minutes
  
CALL TO ORDER:
    7/1/2013 Meeting called to order at 7:00 P.M. by President Jeff Lauer.
I.    Secretary's Report:    Approved as read
II.    Treasurer's Report:    Approved as read.
III.    Attendance:  32 members present
   
IV.    Old Business:   

1.    EOD Shoot on 7/27.  Volunteers Needed.  In addition, please spread the word about pre-registration for the events so that the committee can gauge headcount. 
 
2.    Caddie Woodlawn Barn Dance went well.  Probably over a 100 or so in attendance.  Thank you to all who assisted with this.   

3.    50 Bird trap shoot was held on 6/15.  Thank you to those who helped.  Weather wasn't great but we had about 50 shooters.   

V.    New Business:   
1.    August 24th & 25th is fast approaching. This is our 50 bird shoot/merchandise shoot/BBQ chicken weekend.  Please assist in selling raffle tickets for this fundraiser.  Volunteers will be needed to work.
    
2.    $6000 approved by membership for raffle prizes for 8/24-8/25.  1st by Todd Borland, 2nd by Randy Thorsen.   

VI.    New Members: 2   
                                                                                                
VII.    Attendance/Raffle.  Lucas Bauer   

VIII.    Adjournment:  1st by Jim Kuhls, 2nd by Steve Borquist   

Respectfully submitted by Secretary Deb Wethal

June 2013 Monthly Minutes
  
CALL TO ORDER:
    6/3/2013 Meeting called to order at 7:00 P.M. by President Jeff Lauer.
I.    Secretary's Report:    Approved as read
II.    Treasurer's Report:   Approved as read.
III.    Attendance:  38 members present  
IV.    Old Business:   
1.    Catfish tournament:  About 37 people attended fish fry.  Rod & Reel won by Todd & Grover.  AJ donated Fish Fry basket to club.   
2.    Mike Herm:  We will rent the newly purchased land to him for $150/acre for agricultural use.
  
V.    New Business:   
1.    Butch was nominated and approved to become a Lifetime Member.  1st by John Ivanov, 2nd by Matt Reuter.   
2.    Caddie Woodlawn Barn Dance on 6/7 to benefit Lake Mills theater group.     
3.    50 Bird trap shoot on 6/15 stop out to shoot or help.   

VI.    New Members: 2   
                                                                                                
VII.    Attendance/Raffle.  Seth Luedtke   

VIII.    Adjournment:  1st by Matt Reuter, 2nd by Todd Borland   

Respectfully submitted by Secretary Deb Wethal


May 2013 Monthly Minutes
  
CALL TO ORDER:
5/6/2013 Meeting called to order at 7:00 P.M. by President Jeff Lauer.
I.    Secretary's Report:    Approved as read
II.    Treasurer's Report:    Approved as read.
III.    Attendance:  53 members present 
  
IV.    Old Business:   
1.    Catfish tournament is May 31st June 1st with the fish fry on Saturday.  There is a Rod/Reel raffle if you can assist in selling tickets.   
2.    July 27th is the EOD shoot.  This event is open to the public.   

V.    New Business:   
1.    Thanks to Grover for being so accessible and for all that he volunteers to do at the club.  
2.    BOD approved for new lighting to be installed by Seth with lower energy bulbs.   
3.    Scott Brickson donated new freezer for the shed.   
4.    Thank you to Fred & Anne Kasten for donating to the youth league and for anyone else that is assisting.   
5.    We will be putting up signs on property for no Hunting (Turkey Hunters sighted).   
6.    Duane Skaar and Jim Lowery will be having a party at Nora's on June 8th for their birthdays, all are invited.   

VI.    New Members: 7   
                                                                                                
VII.    Attendance/Raffle.  Denise Johnson   

VIII.    Adjournment:  1st by Aaron Eide 2nd by Scott Brickson   

Respectfully submitted by Secretary Deb Wethal



April 2013 Monthly Minutes
  
CALL TO ORDER:
    4/1/2013 Meeting called to order at 7:00 P.M. by President Jeff Lauer.
I.    Secretary's Report:    Approved as read
II.    Treasurer's Report:    Approved as read.
III.    Attendance:  62 members present   
IV.    Old Business:   
1.    Catfish tournament moved to May 31st-June 1st. 
 
2.    Youth League is still taking shooters.  League is available to anyone 17 and under and is free.  League runs from 5:30-6pm Tuesedays, Wednesday, Thursday nights for the summer. If interested please e-mail Carly Philpot at carly.philpot@deerfield.k12.wi.us  by Monday April 29th.  Shotguns will be made available to youth shooters if needed. 
   
3.    Looking for sponsors for youth league shells.   

V.    New Business:   
1.    Ducks Unlimited will be holding a trapshoot on Saturday May 18th at the Club.  This event is open to the public.  A new branch is being formed for Deerfield/Cottage Grove/Cambridge and they are looking to introduce themselves into the community. 
   
2.    Bartenders meeting was held to go over consistency in procedures.  Bartender calendar is done through the end of the year.
  
3.    The final for the Quad shoot will be held on 4/13.  Any and all help is appreciated. 
 
4.    July 27th is the EOD shoot.  This event is open to the public.  
5.    We need your help in policing the range. There has been a lot of debris/targets left on the rifle range.  Please make sure you are picking up after yourself.
   
6.    April 27th is clean-up day.  ALL help is appreciated, just stop on up!   

VI.    New Members: 14   
                                                                                                
VII.    Attendance/Raffle.  Tony Franklin   

VIII.    Adjournment:  1st by Matt Reuter, 2nd by John Ivanov   

Respectfully submitted by Secretary Deb Wethal


March 2013 Monthly Minutes
  
CALL TO ORDER:
    3/4/2013 Meeting called to order at 7:00 P.M. by President Jeff Lauer.
I.    Secretary's Report:    Approved as read
II.    Treasurer's Report:  Approved as read.
III.    Attendance:  53 members present 
  
IV.    Old Business:   
1.    Hunter safety starts this Tuesday, 3/5. We have 22 signed up.   
2.    Winter Raffle was another success.   
3.    Land Purchase finalized.  We now own the 7.5 acres.   
4.    BOD to discuss whether the calendar raffle will happen this year.   

V.    New Business:   
1.    Car show.  Alison needs sponsors for the trophies.  She has 10 out of 20 thus far.  Boy Scouts will do food for the event and all proceeds will go to the Scouts.   
2.    Catfish Tournament is May 3rd and being run by Kenny Hummel.  Motion to provide $350 for prizes.  1st by Randy Torleson, 2nd by Todd Borland.  Motion approved.   
3.    Laurie went over the club membership form as well as the need for volunteers and to sign-up for events you can help with.   
4.    Steve received a check for $75 from the Boy Scouts for the use of the club for their events.  Motion made by Jim Lowery to donate the money back to the Scouts.  1st by Todd Borland, 2nd by Scott Brickson.  Motion approved.   

VI.    New Members: 4   
                                                                                                
VII.    Attendance/Raffle.  Shawn Cordy   

VIII.    Adjournment:  1st by Kenny Hummel, 2nd by Todd Borland   

Respectfully submitted by Secretary Deb Wethal

February 2013 Monthly Minutes
  
CALL TO ORDER:
    2/4/2013 Meeting called to order at 7:00 P.M. by President Jeff Lauer.
I.    Secretary's Report:    Approved as read
II.    Treasurer's Report:   Approved as read.
III.    Attendance:  43 members present    

IV.    Old Business:   

1.    For spring Hunter Safety in March you can contact Tim Thompson via the Deerfield Rod & Gun website to sign-up up for the class or find out how to become a Safety Instructor.  Classes fill up quickly. 
   
2.    The current bylaws do not outline a Chairman of the BOD position.  Since the resignation of Jim Lowery, the leadership of the club will consist of the 6 BOD members with voting rights, 4 officers who can't vote, but if a tie happens, the President will vote to break the tie.      

V.    New Business:
   
1.    Bartenders have been approved for the summer leagues. Tracy will bartend on Tuesday nights and Tonya will bartend on Wednesday/Thursday nights.
   
2.    BOD have been given divided responsibilities to concentrate on various tasks/areas of the club so needs/support can be communicated and followed-up on.
  
3.    Boy Scout Jamboree is 2/9/2013   

4.    Old Timers Breakfast is 2/24/2013   

VI.    New Members: 3   
                                                                                                
VII.    Attendance/Raffle.  Butch Jungbluth   

VIII.    Adjournment:  1st by Bob Burns, 2nd by Bill Paxton   

Respectfully submitted by Secretary Deb Wethal

January 2013 Monthly Minutes
  
CALL TO ORDER:
    1/7/2013 Meeting called to order at 7:00 P.M. by Vice President Pete Rustad.
I.    Secretary's Report: Approved as read
II.    Treasurer's Report: Approved as read.
III.    Attendance:  43 members present

IV.    Old Business:
1.    Quad County shoot on 12/15 had about 35 shooters and the Dizzy Shoot on 1/1 had about 71 shooters. Excellent turn out, thank you to all who volunteered.

2.    For spring Hunter Safety in March you can contact Tim Thompson via the Deerfield Rod & Gun website to sign-up up for the class or find out how to become a Safety Instructor.  Classes fill up quickly. 

V.    New Business:
1.    A volunteer binder is being put together so that people can sign-up to volunteer for events they may be interested in or assist with tasks that are within their skill set, i.e., electricians, plumbers, computer technicians, etc.

2.    The Membership Acceptance form for Rules and Regulations is being revised for all members to sign.

3.    Euchre tournaments are starting back up.  They will be held every other Sunday at 1pm.  Contact Grover for details.

4.    Jim Lowery asked that the BOD look into the Bylaws and whether or not the position for Chairman of the BOD should be someone separate than the President. 

VI.    New Members: 6
                                                                                                
VII.    Attendance/Raffle.  Randy Lincoln

VIII.    Adjournment:  1st by Matt Reuter, 2nd by Tim Thompson

Respectfully submitted by Secretary Deb Wethal